Inbound Vietnam Travel - Viet International Travel and Trade Co., Ltd

Frequently asked questions

I. Visa Matters

1. Do I need a visa to visit Vietnam?

Yes, you need a visa to enter Vietnam unless you are from ASEAN countries and very some of these countries below:
(Who Do Not Need a Visa for Vietnam?

Frequently asked questions

As of January 2019, regular passport holders of 24 countries DO NOT need a visa for Vietnam. Here is the list of visa waiver countries for Vietnam:
- Country Maximum stay Conditions (if any)
- Chile 90 days For tourist visa only
- Cambodia 30 days
- Indonesia 30 days
- Kyrgyzstan 30 days
- Laos 30 days
- Malaysia 30 days
- Singapore 30 days
- Thailand 30 days
- Philippines 21 days
- Brunei 14 days
- Myanmar 14 days
- Belarus 15 days
The 30-day interval between 02 stays with visa exemption has been removed in accordance with the new law on entry, exit, transit, and residence of foreigners in Vietnam which takes effect on July 1, 2020.
- Denmark 15 days – Temporarily suspended due to COVID 19
- Finland 15 days – Temporarily suspended due to COVID 19
- France 15 days – Temporarily suspended due to COVID 19
- Germany 15 days – Temporarily suspended due to COVID 19
- Italy 15 days – Temporarily suspended due to COVID 19
- Japan 15 days
- Norway 15 days – Temporarily suspended due to COVID 19
- Russia 15 days
- South Korea 15 days – Temporarily suspended due to COVID 19
- Spain 15 days – Temporarily suspended due to COVID 19
- Sweden 15 days – Temporarily suspended due to COVID 19
- United Kingdom (Not applicable to BNO) 15 days – Temporarily suspended due to COVID 19
The above about Vietnam visa exemption (updated on July 1, 2020) is provided for informational purposes only, please double check with the official authorities in your current country before departure).

Frequently asked questions

Notes:
- The 30-day visa exemption is granted to those entering the coastal economic zones decided by the Government when those zones meet the following conditions:
- Having an international airport,
- Having their own space;
- Having defined geographical boundaries and be separate from the mainland;
- Being in line with socio-economic development policies while posing no threat to national defense, security, social order and safety of Vietnam.
- So, Phu Quoc island is one of those zones. See our detailed guide on Phu Quoc visa exemption.
 
- APEC Business Travel Card (ABTC) holders with valid passports are exempted from Vietnam visa requirements for a stay of no longer than 60 days. If you want to stay longer without leaving Vietnam, see exemption of Vietnam stay with ABTC.
- British National Overseas (BNO) passport holders are not eligible for the 15-day Vietnam visa exemption. So, they need to apply for a visa to visit Vietnam.
- Overseas Vietnamese, their spouses and children or Vietnamese citizens are eligible for Vietnam 5 year visa exemption.
- The rest must need visas to enter Vietnam.
- To save your cost and time for a Vietnam visa, you should strictly follow the steps below:
 
- Follow the easiest way to get a visa for Vietnam as guided if you need a valid visa to enter Vietnam.
- But before you go, you need to acknowledge Vietnam visa requirements. The following is a short, clear checklist of documents required for Vietnam visa application. It applies to those who are not exempted from Vietnam visa.

Frequently asked questions

Documents required for getting a Vietnam visa include:
1. Passport: valid for at least 6 months following your arrival date to Vietnam and have at least 2 blank pages for immigration stamps. A temporary passport maybe not accepted.
2. Visa Approval Letter: required if you want to get Vietnam visa on arrival at Vietnam international airports.
3. Photo: two (2) passport-sized photos (4×6 cm) and must be taken recently without glass-wear. Check detailed Vietnam visa photo requirements.
4. Visa application form: Immigration Entry and Exit Application Form for Vietnam visa on arrival.
5. Vietnam Visa Stamping Fee: paid in cash upon arrival (for Vietnam visa on arrival)
Notes:
Travelers who transit through Vietnam airport should check the airlines for Vietnam visa requirements;
Travelers directly visiting Phu Quoc Island, either by boat or airplane from a country other than Vietnam, and stay for less than 30 days are not required to have Vietnam visa.
In case you are granted visa-free access to Vietnam, you just need a passport with at least 6 months of validity following your date of entry into Vietnam.
The visa approval letter is valid at the airport only. So if travelers enter Vietnam by land or cruise, they can apply for a Vietnam visa via the local embassy.
 
If you book services with InboundVietnam Travel, we offer you the complimentary visa approved letter.  Kindly contact your travel advisor for this free visa service once your booking has been confirmed.

II. Making a Reservation with https://inboundvietnam.com

1. How do I reserve my tours with InboundVietnam?

- Just complete and send the reservation form on our website, making sure that you have given us your e-mail address and phone number. As soon as we receive your request we will contact you to confirm the reservation. It is our policy to reply to all requests within 24 hours.

2. Do you have tours available on specific dates?

- Almost all of our tours are daily departure. To make a booking, you must submit a reservation form. Then we process the booking and reply to you within 24 hours.

3. I don’t want to make a reservation online, what can I do?

- You can reserve by phone or by fax: You can call our 24/7 call center hotline at + 84.962.88.76.76 or our telephone at + 84.24.37.369.369 ( 8.00 - 17.30 GMT +7) or send us email to tours1@vitravel.com.vn

4. Can I make a reservation directly through a travel agent?

- Yes, of course if you would like to make a reservation directly with the tour operator or travel agent, you will need to contact them directly. However, we are in good position to make the offer, make the booking and run the trip as we are a local tour operator.

5. What if the preferred hotel is not available?

- You will be notified via an e-mail (within 24 hours after placing your order) and we will do our best to suggest or book an alternative similar hotel based on your preferences and our experience.

6. What is the latest time that I can make my reservation?

- We can only guarantee bookings made at least 3-working days (not including Sun & Public holidays) before the departure date.

7. How far in advance can I book?

- You can book as far as 24 months in advance, but please ensure you remember you have made the reservation. We will charge 20% of total rate is required upon the confirmation of services require full payment 60 days before departure.
- You can expect to receive the invoice as a reminder well in advance of your trip.

8. How do I make a reservation for someone else?

- To complete a reservation for someone else, simply type in his or her name instead of yours for guest name. Don’t forget to use your email address to receive your confirmation information.

9. What happens to my tour booking if my flight is delayed?

- Please inform us and the hotel immediately as any changes or fee will depend on the hotel policy. We will also try our best to offer you similar ground services.

10. Is it reliable to book online?

- Making an online reservation is easy and safe. Just complete the secure reservations form (SSL – 128bit), making sure that you give us your e-mail address.. As soon as we receive your request we will reply within 24 hours.

III. Confirmation of my reservation

1. What happens when I make a reservation?

- Upon receiving your order we will process the booking. All reservations will be followed up within 24 hours with emails to confirm your booking.

2. What is a "confirmation voucher"?

- Once the service you have booked is confirmed, we will send you an email confirmation voucher detailing all the reservation and price conditions. We suggest you to make a printout of this voucher to be kept and presented when requested. Your voucher will be accompanied by a booking confirmation number. Make sure to have it in hand upon arrival or hotel check in.

3. How long does it take to get your first proposal letter from Inboundvietnam?

- Upon receiving your request, you will receive the first acknowledgement to reassure you that we are giving your request immediate attention. Rest assured that your request is always our top priority. The full detailed proposal will be in your inbox no later than 24 hours or within 48 hours in the case of public holidays or special events.

IV. Changing/Canceling a reservation

1. What is your cancellation policy for hotels/tour reservations?

- Non-Refundable:
+ NON REFUNDABLE deposit of USD$20 per person for hotels and air ticket booking upon services confirmation and US$ 100 per person upon the packages tours services confirmation
- Cancellations will be charged as follows:
- 60 days prior to the arrival date: Non Refundable deposit charge and the cancellation fees applied by the concerned services suppliers such as flight company, boat company, train, hotels… in accordance with their cancellations policies if any.
- 59 – 31 days prior to arrival date: Cancellations fee of 30% per group/booking and plus the cancellation fees applied by the concerned services suppliers such as flight company, boat company, train, hotels… in accordance with their cancellations policies if any.
- 30 days – 15 days prior to arrival date: Cancellations fee of 50% per group/booking plus the cancellation fees applied by the concerned services suppliers such as flight company, boat company, train, hotels… in accordance with their cancellations policies if any.
- 14 – 7 days before arrival: Cancellations fee 70% charge plus the cancellation fees applied by the concerned services suppliers such as flight company, boat company, train, hotels… in accordance with their cancellations policies if any.
- Less than 7 days before arrival Or No show: 100 % charge per group/booking.
*** Nonrefundable deposit and banking service fee will be forfeited in all cancellation cases.
- Refund of Unused Services
- No refund will be given for any unused service after the trip has commenced.

2. How about the Credit Cards Refunds?

- All credit card refunds will be processed in a timely manner. The refunds process dependent on your billing cycle with the credit card company. Once the refund instructions leave our office it can take anywhere from 15-45 working days for the proceeds to arrive in your account.
- For more information on the refund, feel free to contact to our accounting department by email: tours1@vitravel.com.vn

V. Children

1. Do children receive discounted rates?

Yes, we are a child friendly company and we apply the following discounts:
- Children under 2 years old are free of charge for land services, only charge fee from airlines if  have
- Children from 2-6 years old: 50% of adult price
- Children from 7-11 years old: 75% of adult price
- Children from 12 years old up: 100% adult price

2. Do children under 12 years old stay in the same room with their parents?

- Generally, children under 12 years of age can stay for free in their parent’s room using the existing bedding. The age requirement differs depending on the specific hotel’s policy. The general policy concerning room and breakfast charges for children traveling together with their parents or family is as follows:
- Children more than 12 years of age: Any child this age is considered an adult by the travel industry. Normal charges will apply both for the room and the breakfast.
- Free baby cots are only available for children under 2 years old upon request.

VI. Website Security and Privacy Policy

1. How safe are my credit card details?

- The importance of security for our clients is of the utmost concern to us. We exercise great care in providing secure transactions from your computer to our server. We use SSL and our site is secure for all transactions. Unfortunately, no transaction is 100% secure. We are committed to protecting you and your personal information and will continue to monitor security options in the future.

2. What do you do with my personal information?

- We have the utmost respect for your privacy and security. We never divulge any information to anyone without your consent.

3. How long does it take to get a confirmation?

- We have the utmost respect for your privacy and security. We never divulge any information to anyone without your consent.

VII. Prices, Deposit & Full Payment

1. Are the rates on your site per person for minimum departure from 2 people?

- Yes, most of our tour departures are private or small groups. Prices are based on 2 people for our scheduled tours.

2. What credit / debit cards are accepted?

- We currently accept Visa, JCB and Master credit cards with a 3% bank fees and AMEX with a 4% bank fees.

3. What is the deposit? When will I be fully charged?

- Once we have received your credit card details, we will charge a non-refundable USD$100 deposit if the reservation has been made at least 60 days before departure date. If the reservation is made within 60 days before departure, we will charge the full amount upon confirmation. Please be advised that we will charge your credits card only after having supplied you with a confirmed reservation.

4. Can I pay by cash upon on arrival, traveler cheques, bank draft, bank transfer?

- Yes, you can pay in cash upon arrival and we also accept the payment in advance by bank transfer or credit card. If you wish to make wired bank transfer, please transfer to our bank account listed below:
- The bank account name: VIET INTERNATIONAL  TRAVEL AND TRADE DEVELOPMENT COMPANY LIMITED
- The bank name: Joint Stock Commercial Bank for Foreign Trade of Vietnam
- The bank branch: Vietcombank Transaction Center, Hanoi, Vietnam
- The International Banking Account Number: 0011004099464 
- Bank Swift Code: BFTVVNVX  001
- The bank address: 55-57 Le Hong Phong street, Dien Bien ward, Ba Dinh district, Hanoi, Vietnam

VIII. Payment

1. My credit card number is correct, but it is not accepted on your online reservation form / I am getting an error while making a payment? Why?

There are a few possibilities:
– Make sure you are not using a proxy internet connection. A direct connection to internet is required for security purposes
– Our payment gateway opens in a new browser window. Make sure that pop up blocking software/features are turned off
– Make sure the input details are correct
– Make sure the card expiration date does not precede the reservation date
– Make sure you have not reached your credit limit
– If you get an error apart from the reasons above, please contact our online agent

2. Why is the price different from when I last checked and/or in comparison with my last stay?

- This normally depends on market conditions and currency fluctuations. During peak tourist season, conventions, fairs etc., the prices are likely to change. However, once booked, the price for your hotel is fixed at the time of reservation.

3. Can I book/ pay directly to the hotel?

- No. The rates displayed on INBOUNDVIETNAM’s website are available only through our Vietnam hotel and resort reservation service. Hotel walk-in rates are up to 75% more expensive. Our online agents are able to assist you with alternative hotels in case of non-availability and with other travel requirements which individual hotels cannot. All reservations on https://inboundvietnam.com must be paid for in advance upon receiving confirmations from us. This is the only way to guarantee occupancy at the hotels and keep our prices low.

IX. Miscellaneous

1. I am a Foreigner/Vietnamese man, Can I share a Room with a Vietnamese Lady/Ladies?

- Vietnamese Law requires a Marriage Certificate if a man stays overnight with a Vietnamese woman. We recommend you to mention this if it is your case and we will try to provide with appropriate advice when make the booking with us.

2. Who is my guide?

- We currently have 20 tour guides that have all been carefully selected and trained. They are open-minded, well-educated and enthusiastic young people who can provide the traveler with first-hand knowledge of Vietnamese culture and history. They are also curious about foreign cultures and are eager to engage in a cultural exchange with visitors. Our guides speak English, French, Italy, Spanish and German. Many of them speak multiple languages.
- We have guides in the major regions of Vietnam (Hanoi, Danang/Hue, Ho Chi Minh City, Sapa, Halong...). Upon arrival at the airport, a local guide will meet you and be your escort for the duration of your stay in that particular city. However, you have the option of hiring a guide or a tour leader who will accompany you through your entire journey.

3. What are the check in and check out time at hotels?

- The normal policy of hotels for check in time is after 14:00 hours and check out before 12:00.
- Early check in or late check out is available depending on the room’s availability. An extra charge may be applied.

4. What does "rack rate" mean?

- Every hotel has what is known in the hotelier industry as a “rack rate” (also known as full rate or published rate).  These are the top rates a hotel charges their guests. While few guests actually pay this rate, hoteliers use these rates as a basis for discounting. Most hotels routinely offer discounts ranging from 10-30% simply for the asking.
- Many business hotels offer bigger discounts on weekends when few business people travel. Likewise, resort hotels often discount their rates during the week and slash their rates during the off-season. Obtaining these discounted rates is often simply a matter of requesting the “corporate rate”, “weekend package”, or “low-season discount”.
- Since Inboundvietnam books thousands of rooms with hotels/resorts in Vietnam,  we get the wholesale contract and we pass this saving on to you. You can save up to 75% off rack rates.  Book Online With Us Today!

5. What meal is included? What is the restaurant like?

- The breakfasts are included in the hotel. Others meals are included as stated in the itinerary.
- We use local restaurants for all our trips and we select restaurants based on our experiences, client satisfaction, location and cuisine.

For more details, please contact:


VIET INTERNATIONAL TRAVEL & TRADE CO., LTD

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